As an accounting firm, you probably manage a number of employees. Even small accounting firms hire accountants, bookkeepers and other staff members. So you will have to deal with multiple users in your firm. So, how does one manage them so that they get simultaneous access to the data and are able to collaborate easily and effectively?
It offers the best possible solution, one that allows you to hold on to your staff and keep them engaged in the most efficient manner possible. With cloud accounting, multiple members of your team can collaborate and work jointly on a file or data. You can keep a lid over their activities and track all changes made to your files on a real-time basis.
Here, we discuss how to manage multiple users with cloud accounting.
1: Educate Your Staff About Cloud Accounting
There is a lot of confusion about it. Accounting is a very traditional profession and accountants are not known for their proficiency with the latest technologies. That’s why you should conduct classes to educate members of your team on cloud accounting and other internet based applications. This should not be too difficult as most of your team members would know how to use simple internet applications, email and social media, and using cloud accounting is not all that different from that. Also, if they are already knowledgeable about the desktop version of QuickBooks, for example, converting to QuickBooks hosting shouldn’t be all that difficult.
2: Decide How Much Access Each Staff Member Would Have
As a manager or admin, you can decide how much access each user gets to the accounting data. You can create or remove user profiles and decide the level of permission each person gets to the data. You can authorize members of your staff to view, edit and share individual files. You can analyze what each member of the staff does with a file, the changes made by them and how much time they spend working on a particular file. You can edit the permissions as per your requirements.
3: Set Up a Reliable Communication System
In order to make the most of cloud computing, it is important that you should set up an effective communication system. This means setting up a cloud based VoIP system which offers excellent cross-device compatibility. This systems also have built-in features that allow members of a team to communicate effectively.
4: Monitor User Activities
By the help of it, you can track the activities of various users and track their activities in real-time. You can check the changes made by different users to the various files and find out which user was active at what time. You will be in charge at all times and be able to control the use of the data by multiple users.
5: Seek Out Advice from Cloud Accounting Professionals
You should not hesitate to seek out advice from cloud accounting professionals should the need arise. There is no reason for you to worry about the technical details, it is the job of the cloud computing firm handle such things. In fact, your cloud computing company should offer free consultancy services on cloud accounting, if they don’t, switch to a different company.