Anytime you are taking a large group of people to the convention center for work, you have to think about transportation. Since you are mandating that people go, it becomes a work expense. This means you are financially responsible for any fees that people have to pay. To make it simpler on them and more affordable for you, it’s a good idea to use convention charter services.
The expenses that you would have to reimburse for your staff include:
- Mileage
- Tolls
- Parking
If you have 20+ employees that are going to the convention center, this is going to be a lot of money that you have to reimburse. The further the convention center is from your office, the more you have to pay. The simpler solution is to look at convention charter services because you simply load everyone onto a bus and take them to the convention center.
Your employees are going to get a lot of stuff at the convention center. They are going to meet with vendors and potential vendors. They will be given bags and catalogs and samples and all sorts of other things. This is going to be a lot to carry. By the end of the convention, they are going to be tired and they will be carrying a lot of heavy stuff.
You can be mindful of this through convention charter services. There’s no reason why everyone has to descend on the parking lot, drag their bags of loot, and find their car. You can have a charter bus pull up front at the convention center and load everyone up. This saves on the walking, the carrying, and makes your company look like the hero.
Since it is a work trip, you can make the most of it. While you are on the bus, you can play a sales video or even a fun video to help everyone de-stress. The best charter bus companies have TVs on the bus. Some even have leather seats, ensuring that all of your employees are as comfortable as can be. This is the way to take your employees to the convention center and make sure that you are putting your employees first.
Convention charter services are more affordable than you might think. Add up the cost of mileage, tolls, and parking for all of your employees. Then look at the cost of a charter bus and factor in the convenience of having everyone arrive at the same time and no need to go back to individual cars that may be parked all throughout the lot. The charter bus will always end up being the more affordable option – and the smarter option.
When is the next convention for your company? Before you even tell your employees that they are required to go, book the charter bus. Once you tell your employees that they will be delivered to the convention center, they will be more excited about going because they don’t want to deal with driving and parking.